PCCS Board Meeting Minutes
Tuesday, June 8, 2010
Location: PCCS-Stage Meeting Room
7:00 PM
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2009 |
2010 |
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2009-2010 |
Sept |
Oct |
Nov |
Dec |
Jan |
Feb |
Mar |
Apr |
May |
June |
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Bo Aylin |
X |
X |
X |
X |
X |
X |
X |
X |
X |
X |
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Nancy Dennis |
X |
X |
X |
X |
X |
X |
X |
X |
X |
X |
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Mary Ellingboe |
X |
X |
X |
X |
X |
X |
X |
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X |
X |
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Clarice Grabau |
X |
X |
X |
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X |
X |
X |
X |
X |
X |
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Cynthia Gilbertson |
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X |
X |
X |
X |
X |
X |
X |
X |
X |
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Paul Hager |
X |
X |
X |
X |
X |
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X |
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X |
X |
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Caroline Jones |
X |
X |
X |
X |
X |
X |
X |
X |
X |
X |
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David Lefkowitz |
X |
X |
X |
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X |
X |
X |
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X |
X |
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Dean Paxton Michael Viola |
X X |
X X |
X X |
X X |
X |
X X |
X X |
X |
X X |
X X |
Also in attendance: Bonnie Jean Flom and Keith Johnson
Public Comment: None
May Minutes were amended and approved by consensus.
FINANCE COMMITTEE REPORT
1. Cash flow statement was presented. The end of the year fund balance is 18.74%.
2. The revised 2009 – 2010 budget was approved by consensus.
The total combined revenue for the budget is $1,867,259.16 and the combined expenses are $1,849,185.62, leaving a balance of $18,073.54.
3. The 2010- 2011 proposed budget was approved by consensus.
4. A Three Point Finance Bundle/Proposal was approved by consensus. The proposal included:
* Board authorized 2009-2010 REAP funds to be spent on wages, supplies/materials, technology items, tech support, all which assist students meeting AYP, and it authorizes using the balance of REAP funds to support small class size in order to assist in helping children meet AYP by being better able to meet the individual needs of students.
* Board authorizes the use of 2010-2011 REAP funds to continue reduce class
sizes in order to assist in helping all children meet AYP by being better able to
meet the needs of individual students.
* 2010-2011Banking Resolutions for 2010-2011:
• Castle Rock Bank authorized as the Official School Depository
• Caroline Jones, Ona Sheets or Keith Johnson authorized to sign for investments (cash equivalents only) on behalf of Prairie Creek Community School.
• Caroline Jones, Ona Sheets, or Keith Johnson authorized to make electronic funds transfers between school and accounts (e.g. payroll)
5. Caroline Jones will be the 2010-2011 LEA representative and Pam McGinnis will be the 504 coordinator.
6. The board approved by consensus to pay back salaries in arrears to Caroline.
7. May Income Statements and Bills for May were approved by consensus.
Director’s Report
• The K-1 Project Fairs were fantastic. The children were able to speak well about their projects.
• The K-1 Starlings held a very fun carnival for preschoolers and had a class camp day on June 8th.
• A second Kindergarten Orientation day was held.
• Spring Conferences were held on May 24th and 25th.
• The 2/3 camping day at the Carleton Arboretum and overnight at the school was great.
• Summer School is a go, and with 45 students presently signed up. There are 25 students signed up for music camp.
• The Catalyst Grant has been reinstated, and teachers can submit proposals up to $2,500 after July.
• The Lease Aid Request was sent in on schedule.
• Northfield Public School will continue to be our Authorizer.
• Tim for ProCon will walk through the building soon to see what repairs need to done. The building is still under warranty.
• The Special Education review by MDE went very well.
• Caroline is meeting with Keith regularly and thanked him for his support.
• Caroline has a proposed teacher contract for the Board to review.
• Caroline expressed her sincere thanks to Bo, Clarice and Nancy who will be going off the board.
Nominations Committee
Election results from ballots cast during conferences. New board members are:
• Bonnie Jean Flom – Community member
• Trish Ferrett – Parent
• Laura Medwetz – Teacher
Officers are: Mike Viola – Chairman, Paul Hager – Treas., Mary Ellingboe – Sec.
Proposed Amendments to By-Laws
• Changes in text on Article III, paragraph 2; Article V, paragraph 1; and Article V, paragraph 11 were approved by a roll call vote.
Board Conflict of Interest Policy
• The policy was approved by consensus.
Meal Charge Policy
• The policy was approved by consensus.
Faculty/Staff Parenting Leave Policy
• The policy was approved by consensus as amended.
Contracts for 2010-2011
• It was approved by consensus to give a contract to Keith Johnson, CFO.
• Teacher contracts were approved by consensus.
Late Wednesday starts and Monday Workshops
A very lengthy discussion was held about how the one-hour late start in the Northfield schools affects PCCS, especially the changes for the teacher’s staff development meetings
held on Monday afternoons.
Adjournment: 10:48 p.m.
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